Stock Adjustments
A Stock Adjustment lets you update your item inventory quantities directly — without a sales or purchase transaction. Use this when a physical stock count reveals discrepancies, when goods are damaged, or for internal transfers.
When to Use Stock Adjustments
| Scenario | Action |
|---|---|
| Stock count shows fewer items than recorded | Negative adjustment |
| Found extra stock not in the system | Positive adjustment |
| Goods damaged or written off | Negative adjustment |
| Promotional samples given out | Negative adjustment |
Creating a Stock Adjustment
- Go to Transactions > Stock Adjustments.
- Click New Stock Adjustment.
- Set the Adjustment Date.
- Select an Adjustment Reason from the dropdown (e.g., "Damaged Goods", "Stock Count Correction"). Reasons are configured in Settings > Adjustment Reasons.
- Add the Items to adjust:
- Select the item.
- Enter the Adjusted Quantity — use a positive number to add stock, negative to reduce it.
- The Adjustment Value per unit is pre-filled from the item's current cost rate — edit if needed.
- (Optional) Add a Notes field to explain the adjustment.
- Click Save.
The item's stock balance is updated immediately.
Viewing Stock After Adjustment
- Go to Reports > Stock Balance to see current on-hand quantities.
- Go to Reports > Stock Transactions for a full audit trail of all stock movements including adjustments.
Opening Stock
If you are setting up inventory for the first time, use the Opening Balance or the Opening Stock fields on each item to enter starting quantities rather than creating adjustments.
See Opening Balances for more details.