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Purchases and Expenses

Track what your business spends by recording Bills from vendors and day-to-day Expenses.

Recording a Bill​

A Bill represents money you owe to a vendor for goods or services received on credit.

  1. Go to Transactions > Bills.
  2. Click New Bill.
  3. Select a Vendor.
  4. Enter the Bill Date and Due Date.
  5. Add items or services. Tax will be calculated based on the vendor's GST treatment.
  6. Save as Open: This adds the total to your "Accounts Payable".

Recording Payments to Vendors​

  1. Open the Bill and click Record Payment.
  2. Select the bank account you're paying from.
  3. Enter the amount and reference number.
  4. The bill status will change to Paid.

Direct Expenses​

For immediate payments (like rent, utilities, or small office supplies), use Expenses.

  1. Go to Transactions > Expenses.
  2. Select the Expense Account (e.g., Office Supplies).
  3. Select the Paid Through account (e.g., Petty Cash or Bank).
  4. Enter the amount.
  5. (Optional) Attach a photo or PDF of the receipt for your records.