Skip to main content

Journal Entries

Manual Journal Entries are used for adjustments that don't fit into standard sales or purchase workflows, such as depreciation, correcting errors, or recording complex transactions.

Creating a Journal Entry​

  1. Go to Transactions > Manual Journals.
  2. Click New Journal.
  3. Enter a Reference Number and Notes explaining the entry.
  4. Add at least two lines:
    • Account: Select the GL account.
    • Debit/Credit: Enter the amounts.
  5. Balance: Ensure the Total Debits equal Total Credits. MyBooks will not allow you to save an unbalanced journal.

Opening Balances​

When migrating to MyBooks, use the Opening Balance feature (found under Settings or via a special Journal) to enter your account balances as of your "Start Date". This ensures your Balance Sheet starts with the correct figures from your previous system.

Reversing Journals​

If you need to void or correct a journal from a previous period, use the Reverse Journal action to create an opposite entry automatically.